William M. Spinola, Vice-President, City of Newark
    John D. Hughes, Secretary, City of Fremont
    Dennis Bray, County-at-large
    Marisel Brown, City of Oakland
    Edgar I. Centeno, City of Pleasanton
    James N. Doggett, City of Livermore
    T. David Edwards, City of Alameda
    Paul T. Garcia, City of Hayward
    Jim Golden, City of Emeryville
    Denny McLeod, City of Piedmont
    Jim Prola, City of San Leandro
    Ronald Quinn, City of Union City
    Jan O. Washburn, City of Berkeley

President James Kohnen called the Board meeting to order at 5:00 p.m.

Trustees Bray, Centeno, Doggett, and Quinn were absent from the meeting.

The minutes of the 940th meeting held August 13, 2008 were reviewed and approved (Edwards/Washburn – unanimous).

The Board approved a request from Sharon Mead, Systems Specialist with the District, for a 4 month leave of Absence beginning in November (McLeod/Prola – unanimous).

Chairman Denny McLeod provided the report from the Long Range Planning Committee. The committee is continuing to move forward on succession planning. An updated and expanded job description for the District Manager position will be brought to the Board in November and a new job description for Office Manager will be developed. The committee is also reviewing the recommendation of the LAFCO Municipal Service Review to include the city of Albany in our service area.

President Kohnen, Chairman of the West Nile Virus (WNV) Committee, provided an update on WNV activity.
West Nile Virus (WNV) activity in Alameda County has been limited to detection in six birds so far in 2008. The birds were found in Oakland, Pleasanton (2), Livermore (2) and Alameda. A pool of WNV positive mosquitoes was detected in Fremont near Auto Mall Parkway and Grimmer Bl..

The Second Reading of the Safety Boot policy was approved by the Board (Golden/Washburn – unanimous). This adds an additional $25 to the safety boot allowance.

§305
Safety Boots. The District, in order to reduce injuries to workers,will provide an allowance not to exceed $125.00 $150.00 per fiscal year per employee to purchase safety boots that meet Cal/OSHA standards for toe and penetration protection. Safety shoes are to be above ankle height. Employees are to be reimbursed up to the allowance set by the Board upon presenting a receipt of purchase to the District. Employees may have the option of purchasing safety boots at an approved supplier that will then bill the District.

The discussion on procedures for handling disruptive members of the public was held until Trustee Quinn has an opportunity to review a draft policy.

The Board reviewed a Notice of Non-Compliance from the City of Hayward for not submitting electronic reports on monitoring well sampling. The letter requires a work plan to be submitted within 90 days of receipt. The Board approved a proposal from Geocon Consultants Inc. to review the files, monitor the well, submit a summary report and remove the well for a not-to-exceed amount of $11, 865 (Golden/McLeod – unanimous.)

The Board reviewed the warrants dated August 15, 2008 numbering 005609 through 008109 amounting to $84,460.94 and warrants dated August 31, 2008 numbering 008209 through 010709 amounting to $90,885.03.

The manager presented the Monthly Operational Report for August. The District received a total of 130 requests for service during the month. There were 23 mosquito-biting reports. The ten-year average for adult mosquito service requests in August is 51.4. 66 requests for mosquitofish were received and 41 requests for inspections of potential mosquito sources.

The Board received updates from the District Manager on several other outside agencies:

The Alameda County Chapter of the California Special Districts Association’s met onSeptember 10th at the Zone 7. The main topic of discussion was water conservation as speakers from ACWD, EBMUD, DSRSD and Zone 7described the conservation steps that each were taking and how the public has responded. The CSDA annual conference is September 22-25 in Irvine, Jim Kohnen, who is now a CSDA Board Member and Bruce Kirkpatrick will be attending.

The next quarterly meeting of the association is October 29-31 in South Lake Tahoe. Dennis Bray, Denny McLeod and John Hughes will attend along with the District Manager and Entomologist.

The Manager also reported that the District website had been experiencing some problems (fixed as of September 11th). Also, Michael O’Connor from R.J. Ricciardi CPAs had met with President Kohnen and started work on the annual audit.


President Kohnen asked if there were any items to add to agenda for the next Board meeting in June, hearing none, the meeting was adjourned at 5:42 p.m.

                                                                                                                   Respectfully submitted,

                                                                                                                  _____________________
                                                                                                                  John D. Hughes, Secretary

Approved as written and/or corrected
at the 942nd meeting of the Board of
Trustees held October 8, 2008

__________________________
James Kohnen, President
BOARD OF TRUSTEES