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Board Meeting Minutes







August 13 , 2014

TIME:   5:00 PM

PLACE:  Office of the District, 23187 Connecticut St., Hayward


Barbara Halliday , President, City of Hayward
Ryan Clausnitzer, Vice-President, City of Alameda
George Young, Secretary, City of Fremont
Robert Dickinson, City of Piedmont
James N. Doggett, City of Livermore
Richard Guarienti, City of Dublin
Kathy Narum, City of Pleasanton
Scott Paulsen, County-at-large 
Jim Prola, City of San Leandro
Ronald Quinn, City of Union City
William M. Spinola, City of Newark
Jan O. Washburn, City of Berkeley
City of Oakland, vacant  
City of Emeryville, vacant


Board President Halliday called the Regularly Scheduled Board meeting to order at 5:00 PM.

Trustees Ron Quinn and Jan Washburn were absent.

Also present was Cathy Roache, Deputy Agricultural Commissioner/Sealer for Alameda County, who is the new alternate for the position of Trustee representing the County at Large.

President Halliday invited members of the public to speak on issues relevant to the District. There were no comments by members of the public.

President Halliday introduced Scott Paulsen, Agricultural Commissioner/Sealer of Weights and Measures and Deputy Commissioner of the Alameda County Community Development Agency, who is the new Trustee for the County at Large and his alternate, Cathy Roache.

The Board approved the Minutes of the 1011th meeting held July 9, 2014. (Prola / Doggett, unanimous).

The Board reviewed its Conflict of Interest Code. Manager Chindi Peavey
recommended two revisions to the Code. First, the Biological Specialist position needs to be added to the policy. This is a newly created position with some authority to make or recommend purchases and to recommend actions in the mosquito control program.

Secondly, the Statement of Economic Interests (Form 700) for appointed officials and employees should be filed with the Clerk of the Board of Supervisors, not the Clerk of the District’s Board of Trustees. Board Member James Doggett made a motion to accept the Amended Conflict of Interest Code with the recommended changes. The motion was seconded by Board member Jim Prola. The motion passed unanimously.

The Board reviewed Warrants dated July 15, 2014 numbering 000115 through 02915 amounting to $218,441.99 and warrants dated July 31, 2014 numbering 003015 through 006415 amounting to $128,033.22.

The Board reviewed Account Balances and Account Balance Summary as of July 31, 2014. The handout for item gives the Amount Budgeted for each category, Amount Expended to date, Balances, and Percent Expended.

The Board reviewed of the Revenue Statement for July 30, 2014.

District Manager Chindi Peavey presented the Monthly Operational Report for July 2014.

High marsh impounds in which summer salt marsh develop were treated by
helicopter on August 13. There was a review and discussion of the fogging of adult mosquitoes on August 6 in Livermore. The fogging operation was successful with a reduction in the number of adult mosquitoes at both sites.

Board member Kathy Narum stated that she was updating the City Council of
Pleasanton on the activities of the District and the status of West Nile virus in the county. She suggested that information be distributed to the local school administration on what to do with dead birds found on school grounds.

Board Member Richard Guarienti suggested distributing information to the East Bay Regional Parks and other local park districts.

District Manager Chindi Peavey presented the Manager’s Report for June 2014.

Coastal Region Managers and staff are scheduled to meet with representatives
of the California Department of Fish and Wildlife on their Programmatic Environmental Impact Reports (PEIR) on August 12.

The firm of RJ Ricciardi will be starting to work on the audit of the District’s
finances for fiscal year 2012-13. District Manager Chindi Peavey stated that the District will need to begin the RFP process later this year to identify a new auditing firm for the audit of FY 2013-14.

The Board discussed the upcoming Actuarial Report and the need to review the
asset allocation of the OPEB Trust Fund. Board President Barbara Halliday stated that it would make sense to have the Finance committee review the asset allocation. District Manager Chindi Peavey suggested that it would be helpful to have board members with some level of expertise investment management on the committee. Board members Kathy Narum and Barbara Halliday volunteered to participate in the asset allocation review. The committee will meet with representatives of PFM (the company managing the investments in the trust) after the Actuarial Report is completed.

The ad hoc committee on Albany will be meeting with John Bliss of SCI
Consulting on August 27th at 5:00 PM at the District office. The committee consists of Board President Barbara Halliday and Board members Jan Washburn and Jim Prola.

President Halliday asked if there were any items to be added to the agenda for the August Board meeting. There were none.

President Halliday asked if there were any announcements from members of the Board.

Board member Richard Guarienti stated that he would not be able to attend the
September Board Meeting.

The meeting adjourned at 6:00 PM.

                                                                                        Respectfully S

                                                                                        George Young, Secretary


Approved as written and/or corrected
at the 1013th meeting of the Board of
Trustees held Septemebr 10, 2014

Barbara Halliday, President

Monthly 2014

Monthly 2013

Monthly 2012