Board Meeting Minutes
TIME: 5:00 P.M.
PLACE: Office of the District, 23187 Connecticut St., Hayward
Jim Prola, President, City of San Leandro Barbara Halliday, Vice-President, City of Hayward Elizabeth Anders, City of Oakland Dennis Bray, County-at-large Ryan Clausnitzer, City of Alameda James N. Doggett, City of Livermore Jim Golden, City of Emeryville Richard Guarienti, City of Dublin Denny McLeod, City of Piedmont Kathy Narum, City of Pleasanton Ronald Quinn, City of Union City William M. Spinola, City of Newark Jan O. Washburn, City of Berkeley George Young , City of Fremont
The Energy and Environmental Conservation Committee met at 4:00 PM
immediately before the regularly scheduled Board Meeting.
The General Board Meeting began at 5:00 PM
President Jim Prola called the Regularly Scheduled Board meeting to order at 5:00 PM.
Ten board members were present. Absent from the meeting were trustees Anders, Bray, Quinn and Washburn.
President Prola invited members of the public to speak issues relevant to the District. No members of the public were present.
The minutes of the 1002nd meeting held October 9, 2013 were reviewed and approved (Golden/Guarienti, unanimous).
The Board reveiwed warrants dated October 15, 2013 numbering 017314 through 019514 amounting to $107,961.21 and warrants dated October 31, 2013 numbering 019614 through 023214 amounting to $102,015.38.
The Board reviewed the Account Balances as of October 31, 2013. District Manager Chindi Peavey pointed out that 33% of the fiscal year has passed and 23% of annual operating budget has been spent.
The Board passed Resolution 1003-1, approval of new cap for CalPERS Health Benefits (Doggett/Golden, unanimouos).
President Jim Prola appointed himself and trustees James Doggett and Jan Washburn to the nominating committee for nomination of Board officers. The election will be held at the January board meeting.
District Manager Chindi Peavey updated he Board on the current status of the Programmatic Environmental Impact Report.
District Manager Chindi Peavey announced that the Trustee Field Day would be held on Wednesday December 11 beginning at 3:30 PM, prior to the regularly scheduled Board Meeting.
The District staff will provide presentations to individual trustees about work being done in their cities. The Regularly scheduled Board Meeting will begin at 5:00 PM. There will be no committee meetings that day. Most of the trustees present said they planned to attend.
Trustee Bill Spinola reported on the activities of the Energy and Environmental Conservation committee. Trustee Spinola stated that the committee would evaluate the costs of installing solar panels in comparison to the cost savings that would result. Board member Jim Golden said that he would like the Board to evaluate whether converting trucks to LPG would provide any cost or energy savings. Trustee Bill Spinola stated that the committee would add that to their scope of issues to investigate. Trustee Barbara Halliday noted that she is on the board for StopWaste.org and that she could find out if there are grants available for installing solar panels.
Manager Chindi Peavey gave the Monthly Operational Report for October 2013 and announced that the newsletter would now be published quarterly.
District Manager Chindi Peavey presented the Manager’s Report for October 2013. The Alameda County Chapter of the California Special District Association met on November 13 at the Union Sanitary District offices. District Manager Chindi Peavey attended.
There are significant changes to the state’s support for West Nile virus surveillance due to loss of federal funding.
The District is reviewing its safety plan with assistance from staff at the Vector Control Joint Powers Agency. The District received quarterly statements from the VCJPA, the balance in the Member Contingency Fund is $171,354, in the Property Contingency Fund $49,984.
The Biological Specialist position has been filled by promotion of Vector Ecologist Michelle Izumizaki who was a Vector Biologist.
President Prola asked for reports on conferences and seminars attended by Trustees. Trustee Ryan Clausnitzer reported on the workshop he attended at the Fall Quarterly Meeting of the MVCAC in Seaside.
President Prola asked for announcements from the Board.
Trustee Kathy Narum stated that her city’s council had suggested adding a breakdown of the service requests received by the district into city of origin. Some discussion ensued, it was agreed that service requests would be broken down by geographic region in the future.
President Prola announced that he had just completed ethics training with his city and was submitting his certificate. He urged all other board members to stay up to date on ethics training.
Manager Chindi Peavey stated that she tracks each board members ethics training and sends reminders each year to board members whose training certificates are about to expire.
President Prola asked the trustees for items to be added to the agenda for the next Board meeting. No items were requested to be added. Trustee Barbara Halliday asked whether the Affordable Care Act would have any impact on the District. Manager Chindi Peavey responded that the health insurance benefits currently offered to District employees was well within the requirements
of the new law. She went on to explain that seasonal employees are not eligible for health insurance or retirement benefits unless they work for more than 6 months. Trustee Halliday stated that the City of Hayward just discussed this and found that the insurance offered to city employees may qualify as “Cadillac Plans” and be subject to tax in the future. Manager Chindi Peavey agreed to look into this and let the board know whether the District’s plans qualified as such.
Trustee Richard Guarienti asked that the board’s rules of order be sent to each member.
Trustee George thanked Manager Chindi Peavey for her presentation at the Fremont City Council Meeting.
The meeting adjourned at 5:55 PM.
Ryan Clausnitzer, Secretary
Approved as written and/or corrected
at the 1004th meeting of the Board of
Trustees held December 11, 2013
Jim Prola, President
BOARD OF TRUSTEES